Executive Assistant

Essential Functions

• Provide high-level administrative support and assistance to the Founder/CEO and/or other assigned leadership staff. 
• Performs clerical and administrative tasks including drafting letters, reports, memos, and other documents using word relevant computer software. 
• Receives incoming communications, read and analyze incoming  communications, submissions and reports (both electronic and/or written) on behalf of staff, reviews contents to determine importance and significance, summarize and distributes content to appropriate staff. 
• Arrange travel and accommodations as requested. 
• Prepare CEO and Founder for upcoming engagements ensuring and confirming  schedule and required materials. 
• Performs office tasks including maintaining records (both electronic and written), ordering supplies, and works with finance to ensure timely submission of invoices and personal business expenses.  
• Review and prepare monthly invoicing.  
• Distribute incoming correspondence.

Required Skills

• Exceptional attention to detail. 
• Exceptional communication skills both written and verbal.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems. 
• Extremely proficient with Google Office Suite or similar software with the ability to learn new or updated software. 
• Excellent time management and collaboration skills.  
• Personal effectiveness/credibility. 
• Ability to demonstrate flexibility while working under pressure. 
• Ability to respond to multiple deadlines. 
• Demonstrate composure in a fast-paced environment.

Supervisory Responsibility

This position has no supervisory responsibilities. 

Education and Experience

Bachelor’s degree in Business Administration or related field preferred. At least four years of related experience required

AAP/EEO Statement

TMI Consulting, Inc. is an Equal Employment Opportunity